EquipmentVault
+ Equipment records for building owners

Your equipment’s
history and costs.
All in one place.

Keep repairs, invoices, photos, and service history connected to each piece of equipment—even when contractors change.

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One unit. Its whole story.

Built from the field.

I’ve spent 16 years in commercial heating and cooling. I’ve seen technicians lose time finding unlabeled units, customers pay for repeat troubleshooting, and my wife in the office gathering a unit’s old invoices for a customer while answering calls from other customers.

Why should you have to chase a contractor for the history of equipment you own—or lose it just because you switched contractors?

I created EquipmentVault to keep that history with the equipment, through service changes and new ownership. When you buy a building, you can review its recorded repair history, plan for costly repairs, and move forward with more peace of mind.

— Branson Hinson, Founder

01 Find

The right unit.
Before the visit begins.

A 3D site map connects your building to its equipment. Help a technician locate a unit, its thermostat, and the space it serves.

RTU-18 · West anchorRooftop unit serving Suite 185
Find its thermostat
RTU-18

Cedar Court MallRTU-18 · West anchor · Suite 185

Premium 3D View

Find the thermostat.
Find its unit.

Find a unit’s thermostat in the space, or scan the thermostat to locate its unit in the 3D view. Spend less time tracing wires.

Help technicians and new building engineers locate VAV boxes, fan-powered boxes (FPBs), and their room temperature sensors—including every sensor in an averaging group, where applicable.

Try the linked floor plan
02 Scan

A badge on the unit.
A direct path to its history.

Technicians scan that unit’s own durable QR badge to open its equipment record. The right information is there when work begins.

The badge connects the physical equipment to the same lasting record.

See what stays with it
EquipmentVaultEQUIPMENTVAULTRTU-18Illustrated sample badge
Own badge scanned
Equipment record

RTU-18

West anchor
Suite 185

Service history
Photos & documents
Findings & costs

One physical unit. One connected record.

03 Know

See what was done.
And what it cost.

Service notes, findings, photos, documents, and recorded charges stay together. Your building team can review past work and plan the next visit with context.

Your history doesn’t start empty.

During setup, we import your existing invoices and match them to equipment. Unclear matches are reviewed with you.

Explore a record yourself
Equipment history

RTU-05 North gallery · Suite 120

Out of service
Recorded service costs$1,885
3 recorded visits
Electrical fault diagnosis

Failed compressor contactor found. Unit isolated pending the approved repair and replacement part.

$460
Quarterly maintenance

Filters replaced, drains cleared, and belt tension adjusted.

$285
Supply fan repair

Fan motor replaced. Operation verified and asset returned to service.

$1140
Invoice Photo Report

Fictional recorded visits · Documents shown as examples

Your equipment. Your records.

The next decision starts informed.

Keep the record as contractors change. Use the history when maintenance, replacement, and investment decisions come up.

Compare recorded service costsFictional example
RTU-182 recorded visits$615
RTU-053 recorded visits$1,885

Recorded spending alongside repair history helps your team discuss repair versus replacement.

Across service companies

New contractor.
Same equipment history.

Reports, repair notes, photos, and documents stay with the asset. Your building team keeps the context for the next visit.

RTU-18Still your record
Retired equipment. Lasting records.

Replaced equipment still has a history

Replacing a unit doesn’t erase its history. Find it in Retired equipment on your dashboard, with its service visits, invoices, photos, and notes still together.

Go back anytime to see what went wrong, what was tried, and why it was replaced—even after the unit is gone.

Explore the demos
Your dashboard

Retired equipment

Retired · Replaced
Previous rooftop unit

West anchor · Suite 185

Service visits & repair history
Invoices & recorded costs
Photos, documents & notes
Why was it replaced?

Repeated compressor failures. Replacement approved after reviewing the repair history.

Unit retired. Record preserved.

Illustrated dashboard · Fictional replacement example

Built for HVAC, generators, pumps, and other facility equipment.

Bring your sites together

The Sites page brings buildings and recorded equipment condition together. Engineers can choose four priority BMS readings per site and open the site’s BMS login.

With site-specific setup, a read-only BMS email feed groups alarms with active or returned-to-normal states and timestamps. Acknowledge and reset alarms in the BMS. BMS passwords are never stored or autofilled.

A real look. Fictional records.

Try EquipmentVault
for yourself.

Your building. Your records.

Keep the history.
Make the next decision informed.

Get started with EquipmentVault